AI automation for therapy

The admin work is quiet, constant, and it follows you home.

You are the clinician, the front desk, and the biller.

Book a fit call
41 hrsBefore an inquiry got a reply
5 wksOn the waitlist, no contact
9pmWhen admin gets done

$4,500 · live in 7 business days · nothing sends without your click

Where the money goes

Three leaks, every practice like yours.

41 hrsBefore that inquiry got a reply
5 weeksOn your waitlist, no contact
3:00pmCancelled this morning
The axiom

The work is sustainable. The wrapper around it is what follows you home.

Inquiries answered days late, or not at all

They contacted four practices, not one.

A waitlist that is not really a list

Real demand you cannot access.

Cancellations that leave dead hours

Already spoken for financially.

Hours lost to unfilled cancellations hours
JFMAMJJASOND
Illustrative shape · the amber bar is where you are now
How the system works

Your data in. A drafted message out.

Input Inquiry channels + calendar New inquiries, waitlist, short-notice openings
AI reasoning Triages by fit and urgency, checks your availability Keeps the waitlist as an actual list
Output Drafted reply Your availability and rates, ready between clients
The hard gate

Nothing reaches a client without you clicking send. That is not a setting you can turn off.

What you actually see

One screen. The work already done.

Morning brief3 inquiries waiting
New inquiry · Tues 8:14pm Anxiety, evenings only · unanswered 41 hrs
urgent
Waitlist · Marcus H. Waiting 5 weeks · no contact
waitlist
Thursday 3:00pm Cancelled · 2 clients want sooner
fill it
SAGE · intake and waitlist handling Watching
6:01 AMchecking inquiry channels
6:03 AM3 unanswered past 24 hours
6:05 AM4 on waitlist, none contacted this month
Draft to a new inquiry
Hi, thank you for reaching out. I do have evening availability and I work with a lot of anxiety. My rate is $180 a session. If it helps, the first session is mostly me listening and you deciding whether it feels right.
Held for your approval · nothing sends until you click
What your software does not do

You already pay for SimplePractice. This is the gap.

SimplePractice aloneWith SAGE
Stores client notesYesYes
Books appointmentsYesYes
Drafts an inquiry reply same dayNoYes
Keeps a real waitlistNoYes
Fills short-notice openingsNoYes
The change

Same practice. Different Monday.

Right now
  • Inquiries answered Thursday at 9pm
  • The waitlist is a mental tally
  • Cancellations leave dead hours
  • Admin follows you home
VS
After the first build
  • Inquiries get a same-day drafted reply
  • The waitlist is an actual list
  • Open hours filled from a standing list
  • The wrapper stops eating your evenings
The first build

We start with intake and waitlist handling.

Inquiry repliesDrafted fast, so you send between clients not at 9pm.
WaitlistAn actual list, so an open slot fills the same day.
Cancellation fillsA standing list of who would come in sooner.

Inside SimplePractice, TherapyNotes, Jane, Google Calendar, your existing email · no migration

How it works

Four steps. Then it runs without you.

01
A 30-minute fit call

Free. I tell you which leak is costing you most, and talk you out of it if the math is not there.

02
We scope what it can see

In writing, before anything connects.

03
First system live in 7 business days

Running on your real data. Not live in 7 days means I keep working free.

04
A 90-day roadmap for the rest of it

Sprint within 30 days credits the $4,500.

Before you book

Questions therapy practices ask.

How does this stay HIPAA appropriate?

Client data stays in your systems, you approve every message, and a BAA comes first if needed.

I do not want anything sounding automated to a client in distress.

Then it will not. Every message is a draft you read and edit; tone stays yours.

I am a solo practice. Is $4,500 realistic for me?

Sometimes not, and I would rather say so on the fit call than after you have paid.

Other practices

The leak is different in every kind of practice.

Law FirmsFirst build: the document chase Accounting FirmsFirst build: client document collection Insurance AgenciesFirst build: renewal outreach All industriesSee the full list

Start with the thing that slips the most.

Book a fit call